Your offer
Copy the pay and date exactly as they appear in the offer letter.
Your email
Acceptance email you can copy
Accept clearly, then restate the job title, pay and start date. If anything in your reply differs from the offer letter, the employer can correct it now.
Subject: Acceptance of offer – [role] Dear [Name], Thank you for offering me the position of [role] at [company]. I am pleased to accept. To confirm, the monthly salary is [RMX] and I will start on [day, date]. Please let me know if you need anything from me before then, and when I can expect [the signed contract]. I look forward to joining the team. Regards, [Your name]
Decline email
A short, polite refusal keeps the door open. You do not have to give a reason.
Subject: Offer for [role] – [Your name] Dear [Name], Thank you for offering me the position of [role] at [company], and for your time during the process. After careful thought, I have decided not to accept the offer. I have accepted another role that fits my plans more closely. I hope we will have the chance to work together in future. Regards, [Your name]
Check before you accept
- Pay: basic monthly pay, fixed allowances and any bonus. Compare the take-home figure with the take-home pay calculator.
- Market rate: check the pay figures for the job. Negotiate before you accept, not after, with the salary negotiation email.
- Probation: its length, and the notice period during and after it.
- Leave and hours: annual leave, working days and how overtime is paid.
- Your current job: work out your last day before you promise a start date. The notice period calculator counts it for you.
- Two offers? The job offer comparison calculator puts them side by side after EPF, SOCSO, EIS and tax.
Getting the terms in writing
Under the Employment Act 1955, a contract of service for more than one month must be in writing and must state how either side can end it (section 10).
An email that repeats the agreed pay and start date is a useful record until the contract arrives.
Common questions
Can I accept by email?
Yes. Many employers also ask you to sign and return the offer letter. Do both if asked.
Can I ask for more time to decide?
Yes. Ask once, give a date, and keep it short: "Could I reply by Friday? I want to review the terms properly."
Can I withdraw after accepting?
You can, but tell the employer as soon as possible and check the offer letter for any notice terms. It can harm your standing with that company and the recruiter.
Should I resign before or after I accept?
After. Accept in writing and receive the offer letter first, then resign with the resignation letter template.
Sources
Employment Act 1955
- Employment Act 1955 (Act 265), JTKSM consolidated text: section 10, contracts to be in writing.